Catholic University of America Contract Policies
Note: If you have any doubts about contract use, please consult with Procurement or the Office of General Counsel regarding which contract would be best suited for your vendor.
Master Service Agreement*( updated 4-27-18 to add GDPR)
Facilities Service Agreement (updated 10-20-17)
Non-Facilities High Risk Agreement (updated 11-14-16) Check with OGC on use of this agreement
Long Term Service Agreement (updated 11-14-16)
You may print or copy these contracts from this Web page, and insert the requested information on the document.
Contract Review Procedures: Specifies process for different types of contracts, i.e. business, affiliation agreements, research, academic appointments, etc.
Contract Review Process (including Independent Contractor agreements)
The Catholic University Board of Trustees has approved policies governing review and signature authority for all university contracts. The CUA Contract Approval and Signature Authority Policy addresses general rules on contracts, and sets forth who has signatory authority to sign a contract. The Grants and Contracts Policy deals with contracts in the context of externally funded research.
All contracts (other than employee appointment forms) binding the university or any of its components must be reviewed by the Office of General Counsel (including hiring of workers as independent contractors, academic program related contracts and business contracts).
All business, service and construction related contracts must be approved by the cognizant vice-president and may only be signed (by delegation from the President) by the Vice-President for Finance and Treasurer or his/her designee.
The Provost has the authority to execute contracts arising out of the normal academic operations of the university and this authority has been further delegated in writing to the Associate Provost for Research for execution of sponsored contracts and the Senior Vice Provost for Academic Administration for Affiliation Agreements.
The goal of the Office of General Counsel in all contract review is to provide timely service while assuring all agreements meet reasonable university requirements for legal compliance, good business practices and necessary insurance coverage.
No Independent Contractor agreement can be processed through the Office of the Vice President for Finance and Treasurer (i.e. Procurement and Payment Services) unless it has been approved by the General Counsel. Note, too, that no person should begin any work, whether on or off campus, as an independent contractor until a properly executed agreement has been approved by the General Counsel and Procurement and Payment Services.
To facilitate the contract review process, we recommend that you first contact the General Counsel to determine whether the proposed hiring arrangement is permissible under federal tax law and university policy. If the proposed arrangement is for an independent contractor, the General Counsel has developed the above form contracts that may be used. Please note that these form contracts are not appropriate for all situations. If questions, please call the Office of General Counsel.
If the contract needs to be routed to Procurement and Payment Services under the Contract and Signatory Authority Policy it should be accompanied by the Contract/Agreement Routing Form. The contract will then be routed to The Office of General Counsel. An approval signature from OGC is required on the contract before it can proceed through any payment process. These forms will be updated from time to time, so please be sure to check back on this page, rather than simply downloading the above forms and re-using.
If you have questions, feel free to contact OGC at tel. 202-319-5142. Please try to give OGC/Procurement Services at least one week lead time on a contract. If the contract is a business contract, it will not speed things up to bypass Procurement and send it directly to OGC.